Meetings are an incredibly important part of doing business. Meetings will be called for a wide variety of different purposes throughout your career. Some will involve communication with your employees, while others will involve trying to woo a potential client. A properly executed meeting could completely turn your team around and lead to increased productivity.
A poorly executed meeting, on the other hand, could leave people more confused than they were before the event started. Meetings will fail more often than now, however, if you don’t keep a few important things in mind.
If you’re holding a meeting away from the office, there is a good chance that you’re going to have to put your employees up in a hotel for the evening. You can save yourself and your business a great deal of money by trying to find the best hotel your area has to offer. You can see their rates using a series of searches online, but the price that you are quoted over the phone is very rarely the best price you’ll be able to receive.
One of the main reasons that meetings of all types fail is due to poor communication. Remember that by calling everyone together in a single place, you’re trying to get your message across as effectively as possible. If your team needs to increase productivity without decreasing quality and you have a series of ideas regarding how that can be done, you need to present those ideas as clearly as you possibly can. You also don’t want to overload a meeting with too much information. Doing so can definitely cause confusion which could ultimately have the exact opposite result from the one you intended.
Lack of Follow Up
Another common reason why meetings fail is due to a lack of follow up on your part. A lack of follow up will likely affect meetings where you are trying to gain the business of prospective clients. If you can’t get a client to agree to enter into a business agreement on the phone, you can’t just sit and wait and hope that they call in a few days or weeks to seal the deal. Remember that your company is likely not the only company that they are communicating with. You need to be vigilant and proactive. Always place a follow up call with the people who were at the meeting to help make sure that your company is always on their mind.
Lack of Purpose
One of the most important reasons why meetings fail actually has to do with a lack of purpose. You should never call a meeting purely because you have the power to do so. Every minute that employees spend in a meeting is a minute that they can’t be using to do something productive. Any projects that they’re working on will stop advancing. You need to make sure that you’re only calling a meeting for a good reason that cannot be communicated through some other means. If you just want to tell everyone about a new corporate policy, consider sending an e-mail and saving everyone a lot of time.