Money saving tips, as the owner or part of the management team of a small business, we all look for them. The questions we face are whether or not they’re useful to us, and where and how do we use them. Most of the time, your major overhead cost saving avenues will be fairly clear, and implementation will be your biggest hurdle. But many of us focus on those big ticket items to the point that we lose sight of all the other ways we could be cutting costs daily. We all forget the little things sometimes, and sure, the fifty cents a day here and ten cents a day there don’t seem like much, but when you add them all together you can see the results in your bottom line.
One thing that those little daily savers have going for them is that they only require a minimal effort to set in place. After that, they pretty much run themselves. Today I will be going over one of the most over looked of the little daily savers and giving you money saving tips to lower your cost of printing.
You’re getting killed by those little printer cartridges
Working at a company that sells printer ink has made me realize how few people ever really think about the cost of printing all of the necessary daily documents until it comes time to change the cartridge. I can’t even begin to count how many times I’ve heard customers lament the cost of cartridges, or how the page yield did not meet their expectations. So to begin with let’s talk about what page yield is.
Estimated page yield is the industry standard of measuring how many pages you should expect from any of your cartridges. What most people aren’t aware of is that the printer manufacturers don’t view a page the same way most end users do. When you look on the side of a cartridge and it tells you that you can expect 700 pages from your black cartridge, you are under the impression that it means just that. That you can print 700 full page documents before you need to change your cartridge. What the printer manufactures actually mean is that you can expect 700 pages as long as you are only covering 5% of the page.
That’s right, 5% page coverage is how ALL page yield estimates are gauged. To give you an idea of what that looks like in real life, look back at the first three paragraphs of this article. With 11 point Arial or Times New Roman font and single line spacing, that is what your page looks like at 5% coverage. Most small businesses are not going to be printing things that will fit inside the 5% coverage range. Don’t worry though, because I have a list of tips just for you.
5 money saving tips that are easy to use
- Print in black and white unless color is absolutely necessary.
- Use ink saving fonts. You can do this with ink saving software like ecofont that can save you up to 50% on your printing cost. Or, use this nifty ink-usage calculator to find what works best for your business.
- Be sure to double and even triple check a document before printing it. Less prints means saving on ink, paper, and the most expensive of all, time.
- Use every last drop in the cartridges. Even though the low ink warning is annoying, low does not mean empty. Remember waste not want not.
- Print only when you really need a hard copy. With the connectivity and sharing capability of electronics today, there are many things that you can keep in a digital format.
Remember, the savings may not look big day to day, but every little bit helps keep overhead down in a small business. Now take a moment to check out the quick reference picture to see all the things that will affect your page coverage, and therefore, your actual page yield. Visual guide for understanding page coverage