How to Void and Un-void Checks in QuickBooks

Although there are many different accounting software options available on the market, one of the most popular and robust is QuickBooks (Source: http://financialsoft.about.com/od/smallbusiness/tp/Accounting_Software.htm).    It can handle the needs for almost any small business and large business alike. One of the features that is available in QuickBooks is often used is for writing checks. Unfortunately, there are times when these checks need to be voided and, even after a check is voided, it may need to be un-voided. Here is how to do both seamlessly within the program. 

Voiding a Check 

Voiding a check deletes the amount of the check from the QuickBooks register. Another option that you have available to you is to delete your check, but this may not always be an option that is considered. A voided check will register as void in the memo field. If you want to void a blank check, you will create a new check with an amount of $0. Enter a name in the payee field and assign an account in the expense section. After this has been completed, you should void the check on the edit menu. If you want to void a check that has already been written, even if it has been printed, you will first need to select the check in the program. This can be done by using the banking menu and finding the accounts, after which you will select the check. When the check has been selected, you can void in using the edit menu. After it has been voided, click record.

Un-voiding a Check

If you have a voided transaction that you would like to un-void, it is possible to do so by re-entering it in the voided and deleted transaction reports. This can be found under the Report… Account & Taxes… Voided/Deleted Transaction detail menu. When a transaction is voided in checkbook, the amount of the transaction is set at $0, but the transaction itself has not been deleted. On the Voided and Deleted Transactions Report, the voided transaction as well as the original transaction will be displayed. In order to un-void the transaction, you should select it, re-enter the amount of the transaction and save it.

Nowadays, it is easier for small businesses to track their finances because QuickBooks helps keep “EROs organized while tracking sales and expenses, saving time and maintaining records for tax time” (Source: http://www.troygroup.com/products/software/tcpq.aspx). Since new business owners might not have the expenses to hire an accountant to track their finances, many start-ups and small business owners can turn accounting software including QuickBooks at an affordable cost.

About Nate Goodman

Nathan Goodman is a freelance fiction writer and the bestselling author of The Special Agent Jana Baker Spy-Thriller Series. "A terrorist on the loose, a country in panic, and time is running out..." For a free copy visit the author's website.