What Things Do You Need for a Productive Office?

You’re writing out your small business plan and have now come to the part where you need to make a list of all the things your business will need so that you can estimate how much funding to ask for.  small business decor

Naturally, the type of things you will need will depend upon the nature of the business and the number of people who will be working for you. Let’s assume that you’re not opening up a store, but just need to outfit an office for five people.

Some of the things you will need to be productive as soon as you’re open for business are computers and equipment, supplies & accessories, regular furniture, miscellaneous furniture, and lighting. Also, consider if you want to add some ambiance with some décor and if you need the outsourcing services of some marketing specialists.

Let’s take a broad look at the categories of things that you will need to consider:

Computers & Equipment

You will need computers and software. If you are planning to use cloud services, then you will be fine with desktops and laptops. You will not need to buy a server.  You may also need smartphones and tablets, telephones and VoIP.  These will need high-speed internet access, a network router, a surge protector, and an uninterruptible power supply (UPS).  And while you can of course just get a printer, you will probably be better off with a multipurpose machine that prints, faxes, copies, and scans. Finally, a paper shredder would be useful for disposing of information-sensitive documents.

Supplies & Accessories

Your business will need plenty of business supplies, depending, of course, on the type of business you have. Besides marketing collateral like business cards, brochures, and letterheads, you may need items like transfer paper, transfer vinyl, heat presses, and vinyl cutters.

Regular Furniture

When it comes to furnishings, avoid getting too much, as you want some open office space to avoid a cluttered look. You will need desks. You could get simple, inexpensive desks or you could get something more modern, like desks with a glass top. You may also want to consider standing desks.  When it comes to chairs, you should not be too frugal. Invest in ergonomic chairs, which will reduce stress on the spine and pelvic muscles and ensure proper posture.

Miscellaneous Furniture

You will probably need some miscellaneous furniture, too, like long tables, file cabinets, file folders, bookshelves, and, perhaps, even a storage cart with wheels for pens, papers, notebooks, and office stationery and supplies. You may also find it useful to have a fire-safe box for your most important documents.

Lighting

You will need adequate lighting. While you should try and get as much natural light as possible, you will probably also need to supplement this with floor and desk lamps. It will be a good idea to do some research on eco-friendly lightbulbs, too.

Décor

While, of course, this is an optional element, it might be nice to have a pleasant office space as this will encourage productivity. A little décor will go a long way for creating ambiance. Think of potted plants, canvas wall art, and similar inexpensive things that will make the office look less Spartan.

Outsource Services

Although less tangible, you may want to allocate some funds for buying some outsourced services. For instance, you may need to outsource some of your marketing needs to an SEO professional, a graphic designer, and a copywriter.

In conclusion, this list of things will help you think in terms of the broad categories you will need to cover when you’re coming up with ideas on how to set up your office. Once you have a general idea of what things you’ll need, you can get more specific by shopping for different models of the items. Spending time estimating prices will help you get the best quality machines and furnishings and supplies. The more meticulous you can be about what your business needs will be, the easier it will be to come up with a more accurate figure on how much you will need to borrow.

About Jane Brown

Jane Brown is a freelance writer.